booking system & rules

Rezervační systém

link to the online booking system here

Equipment Return and Loan Schedule

  • Equipment Return: Tuesday, 11:00 – 15:00
  • Equipment Loan: Wednesday, 11:00 – 15:00

Terms and Conditions for Borrowing Department Equipment

  • Eligibility: You must be an active student, teacher, or staff member of FAMU’s Department of Photography.
  • Requirements: Completion of the booking system introduction, valid liability insurance, a confirmed reservation in the department booking system, and basic knowledge of the borrowed equipment.

Rules and Regulations – Equipment Loans

  1. Loan Schedule: Equipment can be borrowed every Wednesday between 11:00 and 15:00. Earlier pickup is possible by prior agreement and only if the equipment is available.
  2. Return Schedule: Equipment must be returned on Tuesday between 11:00 and 15:00. Exceptions are possible by prior agreement.
  3. Loan Policy: Equipment is issued to individual students only. It cannot be transferred or shared between students.
  4. Reservation Updates: Any changes must be made in the online booking system as soon as possible.
  5. Usage Support: If unsure how to use equipment, request an individual consultation in advance or contact staff to avoid damage.
  6. Special Conditions: Some equipment may require additional training or conditions for borrowing. Plan accordingly when scheduling pickup.
  7. Geographical Use: Loaned equipment may only be used within the Czech Republic. Requests for use abroad must be approved in advance.
  8. Non-Compliance: Violating loan or booking rules will result in restricted access (see Penalties).
  9. General Rules: All General Department Rules (below) apply to equipment loans as well.

General Rules and Regulations – Department

  1. Liability Insurance: Each student must hold valid liability insurance covering borrowed/​rented equipment and premises. Insurance arranged via Generali ČP for the department is valid only within the Czech Republic. Failure to comply means the student accepts full responsibility for the equipment and any damage that occurs during use.
  2. Authorized Use: Only students with confirmed reservations are permitted to use the specified workspace and its equipment during the booked period.
  3. Building Access: On weekends and holidays, access is limited to students and employees with valid bookings. Other persons (e.g., models) must be announced in advance (via email to staff and reception) and must sign in at reception.
  4. Equipment Movement: Do not move equipment between workspaces except in emergencies. Return borrowed equipment to its original location promptly.
  5. Equipment Care: Do not damage, modify, or dismantle equipment. Handle electrical appliances carefully. Avoid stepping on paper backdrops with shoes.
  6. Workspace Use: Workspaces are not for storage. Personal items left behind will be removed without warning.
  7. Studio Use: Studios are intended primarily for photographic work. Filming is not permitted, as it may cause serious damage to the equipment.
  8. Found defects: If you notice or cause any defect, report it immediately by email.
  9. Food and Other Activities: Eating and unrelated activities are prohibited in workspaces.
  10. Support: If unsure about equipment use, contact staff for guidance.

Rentals and Reservations

  1. Advance Booking: Reservations must be made at least 24 hours in advance (48 hours during weekends, holidays, or vacations).
  2. Unused Booking: Equipment and facilities can be pre-booked. If not used within one hour (facilities) or one day (equipment), the reservation may be released. Repeated failure to use bookings will result in restricted access (see Penalties).
  3. Booking Limits:
  • Workspaces: max. 6 slots within two consecutive days.
  • Analog equipment: max. 2 weeks (may be extended by one additional week at a time, subject to availability).
  • Digital equipment: max. 1 week (may be extended by one additional week at a time, subject to availability).
  • Some equipment may have shorter or non-extendable limits.

Printing & Printing Budgets

  1. Eligible Budget: Students may be eligible for printing and/​or final project budgets. The budget amount is set annually and may change without prior notice. Eligibility for the budget ceases in the event of study interruption or deferral.
  2. Budget Monitoring: Spending is monitored monthly. Contact staff to request a report of your current budget balance.
  3. Access to Printing: 
  • Small-format printer (up to A2): available after completing the required introduction.
  • Large-format printing: available on request.
  1. Print Requests: Large-format print requests must be submitted at least one week in advance of the required completion date. Note that prints may require additional finishing by you (e.g., trimming or other processing).

Clean-Up

  1. Workspace Clean-Up: Before leaving, tidy the workspace, return equipment to its designated storage, secure items, switch off the main breaker (studios only), unplug devices (darkrooms only), and ensure the area is clean.

Finishing and Leaving

  1. Exiting the Workspace: Always switch off lights, close windows, and lock the door.
  2. Key Return: Return the key to reception when leaving the building or when not using the workspace for more than 30 minutes.

Penalties

  • First Offense: Warning and a request for immediate return of all equipment/​resolving the issue.
  • Second Offense: Two-week ban from the booking system.
  • Third Offense: One-month ban from the booking system.

The booking system access restriction is effective immediately. The ban period begins once all borrowed equipment is returned or the issue is resolved.
 

Head of technology and equipment: Jan Maštera

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